This can help you understand how to backup QuickBooks desktop

This can help you understand how to backup QuickBooks desktop

How to backup QuickBooks Desktop is a query that a lot of people have to face while working on the software. Regular backups ensure that your business information remains protected from potential data loss due to system crashes, hardware failures, or other unforeseen issues. It’s an essential part of a robust data management strategy. By creating backups, you can easily restore your company file to a previous state if any problems arise, saving you time, money, and stress. QuickBooks provides an integrated backup feature that allows you to schedule automatic backups or manually create copies of your data files. 

Storing these backups in a secure location, either locally or in the cloud, guarantees that you can recover your financial data quickly and efficiently whenever needed. If you need any help backing up the data, you might require experts for help and that can be done by calling us at +1(855)-738-0359 .


What is the process to backup QuickBooks desktop?


Your QuickBooks company file is now backed up and secure. It’s essential to regularly perform these backups to protect your financial data.


  • Launch QuickBooks Desktop and open the company files you want to back up. Click on the “File” option which will be there in the top menu and lastly just choose the “Create Backup” option.

  • In the Create Backup window, select the “Local Backup” option. Decide where you want to save the backup. 

  • You can either select “Local Backup” to save it on your computer or “Online Backup” if you’re subscribed to QuickBooks Online Backup.

  • Click “Options” to configure backup settings. Here, you can choose the location, number of backup copies to keep, and scheduling options for automatic backups.

  • Click “Next” and then “Save it now.” Choose a location on your computer or external drive to save the backup file.

  • Click “Save” to initiate the backup process. Once the backup is complete, QuickBooks will display a message confirming the successful backup. Click “Finish.”

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What is the importance of backing up the QuickBooks desktop?


Regular backups are a fundamental part of responsible data management and are essential for the smooth and secure operation of your business using QuickBooks Desktop.


  • Backups safeguard your financial data from potential loss due to computer crashes, hardware failures, viruses, or accidental deletions.

  • In case of unexpected disasters like fires, floods, or theft, backups ensure you can recover your critical financial information.

  • Backups are essential when upgrading to a new version of QuickBooks Desktop, as they allow for a smooth transition.

  • Maintaining backups is often a legal requirement for auditing and tax compliance purposes.

  • With regular backups, you can quickly resume your financial operations in case of data loss, minimising downtime and financial disruptions.

  • Knowing your data is secure and can be easily restored provides peace of mind and confidence in managing your business finances.




We believe this article would have helped you in understanding How to backup QuickBooks Desktop. As it is a fundamental practice to protect your financial data. Regular backups provide a safety net against data loss and ensure you can swiftly recover your information in case of unexpected issues, allowing for peace of mind in managing your business finances. It is easier to contact our experts because all you need to do is call them on +1(855)-738-0359.